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05 Dec 2019

Comparative Study of Law No.13 of 2018 on Submission and Deposit of Printed Works and Recorded Works in Japan

Japan - Law Number 13 of 2018 on Submission and Deposit of Printed Works and Recorded Works (UUSSKCKR) requires publishers and record producers to submit their works, both printed and recorded works, including in digital form to National Library of Indonesia. However, the implementation and storage of digital deposits have not been carried out ideally.

To get to know the ideal management of Printed Works and Recorded Works (KCKR), Prime Secretary of National Library of Indonesia accompanied by a team from Directorate of Library Material Deposit of National Library together with a team from Legal Affairs and Planning Bureau carried out a comparative study to Japan. On 25-30 November 2019, the team conducted a comparative study to National Diet Library (National Library of Japan / NDL) and University of Tokyo.

A comparative study was conducted to study four things, namely procedures and mechanism for the delivery of digital works, procedures and mechanism for managing digital works, implementation of electronic / digital deposit works such as copyright and digital right management, and digital repository system. In a meeting with Deputy Director General of National Diet Library Sakata Kazuko and his staff, Sri Sumekar stated this was not the first visit to the library in the Land of the Rising Sun. NDL was chosen because it is considered successful in carrying out legal deposit, bearing in mind that Japan has had law on legal deposit since 1948.

"We visited here to conduct a comparative study and brought a team from National Library Deposit to exchange ideas about national deposit system in Japan run by NDL," Sri Sumekar said in Tokyo, Japan, on Wednesday (11/28/2019).

Library materials acquired by NDL are derived from collection of legal deposits, purchases, donations, and international exchanges. NDL collections originating from legal deposit is estimated approximately 70 percent of 44 million collections. Deposit collection are coming from private publications (1 copy) and governmental publications (multiple copies). The digital collection stored by National Diet Library is limited to collection of e-journals, e-magazines, and web archiving.

Sakata Kazuko warmly welcomed the presence of team from National Library. He hoped this visit can be input for National Library and NDL. "We are pleased with the presence of team from National Library of Indonesia. Many other countries have visited us to see the management of deposit in Japan," he explained.

Library, which has the duty as deposit library and helps provide information resources for Japanese lawmakers, has eight levels of underground storage space. Temperature and humidity are always controlled to prevent fungus growth and additional damage to the collection.

In a comparative study at University of Tokyo, Head of Deposit Sub Directorate Sri Marganingsih stated that there were three things her team could learn. "Digital library service, then digital works storing in cloud storage system, as well as social humanities studies with digital technology development," explained Sri Marganingsih.

Social humanities studies or digital humanities with digital technology development are carried out to explore material having been digitally recorded and digitised new material. The object of digital humanities is the processing of data, archives, information digitally, as well as the medium that can be utilised and calculate the benefit or advantage of digital knowledge recording practice and how to share it with social institutionalisation.

In Japan, the distribution of information, data, and digital archives is carried out through institutions that have documentary function such as archives, libraries, universities, and research data centres. Digital sources are in the form of digital media transformation and digitally born data.

At the end of her visit, Sri Sumekar invited NDL officials to visit National Library. "Hopefully the things we discuss will later benefit us all," she concluded.




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